Cover letter
Letter of application
In a letter of application, you must outline your skills and tell the employer why you would be suitable for the advertised vacancy.
It is important to read the advertisement thoroughly before you begin.
Follow any instructions carefully, such as the sort of application that is required. Should it be handwritten or typed? What is the title of the person to whom the application should be addressed? How many copies are required? The advertisement may suggest where you can get more information about the position.
Always write a rough draft of your application letter first.
In your letter be sure to state the title of the job you are applying for and where you saw it advertised. This is important, as the organisation may have advertised more than one position.
You should then say why you believe you would be good for the job, especially emphasising the qualities that are most relevant to the job description. Your aim is to encourage the reader to seek more details from your résumé. In closing, mention that you have attached your résumé and any other relevant material, and that you would appreciate an interview to further discuss your suitability.
On completing your letter put it aside for an hour or so and then re-read it aloud, preferably to a close friend or relative. This will help you check that what you have written is suitable.
When preparing your final copy:
- use plain white A4 sized paper
- include your name, address and phone number
- sign your name
- close with 'Yours faithfully' if your letter began with 'Dear Sir/Madam'
- close with 'Yours sincerely' if your letter began with 'Dear Mr/Mrs/Ms Williams'
- do not send material that is smudged, blurred, torn or creased
- only send material that was requested
- if references, school reports or certificates are needed, send copies, not the originals
- keep a neat folder containing copies of your job applications, any information you may have sent with each one and the information you have collected about the job in a safe and easily accessible place
- if a closing date is given in the job advertisement, allow for delays in the mail when posting your application
Remember: Your letter must convince the employer to give you an interview. It is your first step in selling yourself as a potential employee. It should be positive, confident and show your keenness for the advertised job.
Content provided by the Commonwealth Department of Education, Science and Training and The Good Guides Group.
Contact Apprenticeships info 1800 210 210 or Training Queensland 1300 369 935
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